Written for intern blog at Australian Internships.
Meetings are a part of all work places. Whether you hate them or you love them, meetings are essential to the productivity of a business. Here are 6 of the best ways to approach a meeting.
1. Assigned work at the last meeting? DO IT!
Never, ever, walk into a meeting unprepared. Whatever was assigned to you in the last meeting, or even during regular work hours, make sure you organize your time well enough that you are able to get it done.
2. Read the room
Meetings can have several purposes for the business. Read the room to see what kind of meeting you are stepping into. Think about what you are going to say before you say it and use discernment as to whether it is an appropriate time for you to speak. Lastly, always make sure to maintain your professionalism.
3. Cater to different personalities
Everyone is different and we all learn and comprehend in unique ways. Make sure to adapt to the people around you, giving everyone a chance to speak. Allow soft-spoken coworkers the chance to interject, or directly include them by asking for their opinion. For the associates who dominate the discussion, don’t interrupt, let them finish, and then practice getting your viewpoint across confidently and model being generous and interested in what all attendees have to say.
4. Keep things interesting
Asking questions, activities, and jokes can keep the meeting engaging and interesting. Try to make people laugh – when appropriate.
5. Your calendar is your friend
When you are assigned a task, make sure to write it down and put it in your calendar! Keep track of everything and stay organized for the next meeting or the next time your supervisor asks for an update.
6. Take written notes
You should always bring a copy of the agenda, but also bring a pen and take detailed written notes. When using a computer, your colleagues can think you are distracted or doing something else. A pen and paper is classically the best way to take notes. It shows you are engaged and listening. Write down the important topics discussed, so you can listen and not miss key information, and then add more detail later.
Apply these tips to your next meeting and you will see successful results!